By The Fastweb Team August 20, Writing an essay often seems to be a dreaded task among students.
Writing All reports need to be clear, concise and well structured. The key to writing an effective report is to allocate time for planning and preparation.
With careful planning, the writing of a report will be made much easier. The essential stages of successful report writing are described below.
Consider how long each stage is likely to take and divide the time before the deadline between the different stages. Be sure to leave time for final proof reading and checking.
Understanding the report brief This first stage is the most important. Consider who the report is for and why it is being written.
Check that you understand all the instructions or requirements, and ask your tutor if anything is unclear. Gathering and selecting information Once you are clear about the purpose of your report, you need to begin to gather relevant information. Your information may come from a variety of sources, but how much information you will need will depend on how much detail is required in the report.
You may want to begin by reading relevant literature to widen your understanding of the topic or issue before you go on to look at other forms of information such as questionnaires, surveys etc.
As you read and gather information you need to assess its relevance to your report and select accordingly. Keep referring to your report brief to help you decide what is relevant information. Organising your material Once you have gathered information you need to decide what will be included and in what sequence it should be presented.
Begin by grouping together points that are related. These may form sections or chapters. Remember to keep referring to the report brief and be prepared to cut any information that is not directly relevant to the report.
Choose an order for your material that is logical and easy to follow.
Analysing your material Before you begin to write your first draft of the report, take time to consider and make notes on the points you will make using the facts and evidence you have gathered. What conclusions can be drawn from the material?
What are the limitations or flaws in the evidence? Do certain pieces of evidence conflict with one another? It is not enough to simply present the information you have gathered; you must relate it to the problem or issue described in the report brief.
Writing the report Having organised your material into appropriate sections and headings you can begin to write the first draft of your report. You may find it easier to write the summary and contents page at the end when you know exactly what will be included. Aim for a writing style that is direct and precise.
Avoid waffle and make your points clearly and concisely. Chapters, sections and even individual paragraphs should be written with a clear structure. The structure described below can be adapted and applied to chapters, sections and even paragraphs.
Present relevant evidence to support your point s. Comment on each piece of evidence showing how it relates to your point s.
Reviewing and redrafting Ideally, you should leave time to take a break before you review your first draft. Be prepared to rearrange or rewrite sections in the light of your review. Try to read the draft from the perspective of the reader.
Is it easy to follow with a clear structure that makes sense? Are the points concisely ut clearly explained and supported by relevant evidence?
Writing on a word processor makes it easier to rewrite and rearrange sections or paragraphs in your first draft. If you write your first draft by hand, try writing each section on a separate piece of paper to make redrafting easier.
Presentation Once you are satisfied with the content and structure of your redrafted report, you can turn your attention to the presentation. Check that you have adhered to the instructions in your report brief regarding format and presentation.Grammarly makes sure everything you typeEasily improve any text · Write anywhere · Detect plagiarism · Eliminate grammar errors.
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